Fees and Charges

The following is a list of hire charges related to the hire of the Cummins Theatre, Tivoli Room, bar, kitchen, and theatre equipment. If you have any questions about these charges please contact the venue manager for more information. You can also download a list of hire rates HERE.

The Cummins Theatre Manager is very happy to supply you with a quote for your event. Please contact cumminstheatre@merredin.wa.gov.au or call (08) 9041 3295 to discuss your needs.

Our hire fees and forms are updated annually. Please ensure you are using the current hire forms when completing your booking. Hire forms  can be found HERE.

Pursuant to Sections 6.16 and 6.17 of the Local Government Act 1995, the Shire of Merredin would like to advise that the schedule of fees and charges have been amended. A copy of the new schedule is available from the Shire Administration Office and on the Shire of Merredin website www.merredin.wa.gov.au. These changes are effective from 1 July 2016.

Hire Charges July 1st 2017 - June 30th 2018

Hire Rates – Cummins Theatre

Description Commercial Rate Community Rate
Bond    
Refundable bond per event $550 $550
Additional Cleaning per hour $88 $88
Tea towel Replacement (per damaged cloth) $11 $11
     
Gallery Meeting Room – Currently NOT available for hire    
Per hour rate (Monday-Friday 8:00am-5:00pm)
Per hour after hours rate (outside of Monday-Friday 8:00am-5:00pm)
Per day full day and night rate (8:00am-11:00pm)
Per consecutive day after first day of hire for same event
     
Tivoli Room    
Per hour rate (Monday-Friday 8:00am-5:00pm) $55 $38
Per hour after hours rate (outside of Monday-Friday 8:00am-5:00pm) $66 $44
Per day full day and night rate (8:00am-11:00pm) $330 $220
Per consecutive day after first day of hire for same event $300 $200
     
Kitchen    
Per hour rate (Monday-Friday 8:00am-5:00pm) $27.50 $20
Per hour after hours rate (outside of Monday-Friday 8:00am-5:00pm $33 $22
Per day full day and night rate (8:00am-11:00pm) $165 $110
Per consecutive day after first day of hire for same event $135 $95
   
Auditorium Basic    
Per hour rate (Monday-Friday 8:00am-5:00pm) $33 $22
Per hour after hours rate (outside of Monday-Friday 8:00am-5:00pm) $38.5 $33
Per day full day and night rate (8:00am-11:00pm) $198 $132
Per consecutive day after first day of hire for same event $165 $110
     
Auditorium Intermediate    
Per hour rate (Monday-Friday 8:00am-5:00pm) $132 $88
Per hour after hours rate (outside of Monday-Friday 8:00am-5:00pm) $154 $132
Per day full day and night rate (8:00am-11:00pm) $792 $528
Per consecutive day after first day of hire for same event $660 $440
   
Auditorium Advanced    
Per hour rate (Monday-Friday 8:00am-5:00pm) $264 $176
Per hour after hours rate (outside of Monday-Friday 8:00am-5:00pm) $308 $264
Per day full day and night rate (8:00am-11:00pm) $1584 $1056
Per consecutive day after first day of hire for same event $1320 $880
   
Description Commercial Rate Community Rate
Usher, ticketing, merchandise, set up (per hour – minimum 3 hours) $71.50 $71.50
Bar, technical assistant, cleaner (per hour – minimum 3 hours) $88 $88
Duty technician, FOH manager, bar manager (per hour – minimum 4 hours) $104.50 $104.50
   
Description Commercial Rate Community Rate
Fold Back Speaker Set of 4 (per event) $44 $44
Stage Risers Set of 4 (per piece – does not include transport) $44 $44
Additional Microphone and Stand (per event) $16.50 $16.50
Projector (per event) $88 $88
Cinema Kit and Technician (per hour) $110 $110
Tablecloths – standard $5.50 $5.50
Tablecloths – special $11 $11
Chair Covers (per cover) no setup or pack down included $2.75 $2.75
Chair Covers (per cover) setup and pack down included $3.85 $3.85
   
Description Commercial Rate Community Rate
Ticketing Service – per ticket handled $0 – $15 $2.50 $2.50
Ticketing Service – per ticket handled $15 upwards $3.50 $3.50
Postage and Handling of tickets per transaction $4.00 $4.00
Advertising Service $35.00 $35.00
Poster Distribution $110.00 $110.00
Flyer Distribution $165.00 $165.00
Liquor Licence (per event per day) $75 $75

 

Kitchen-

  • Includes hire of one set of tea towels (hires are encouraged to supply their own tea towels for food preparation as tea towels that are returned in an unusable condition will be charged a $10 replacement fee).
  • Includes use of all cutlery, crockery, and glassware. It is the responsibility of the hirer to return all items in a clean and usable condition or a minimum three hours additional cleaning will be charged.
  • Includes use of benches, ovens, microwaves, urn and dishwasher.
  • Includes the use of the catering fridge and box freezer only. If additional fridge or freezer space is required please speak to the Theatre Manager.
  • The kitchen is to be returned in a clean and usable condition, including the emptying and relining of all kitchen bins. It is the responsibility of the hirer to return all items in a clean and usable condition or a minimum three hours additional cleaning will be charged.

Auditorium Basic-

  • Includes hire of the auditorium floor space only.
  • No stage access.
  • No backstage access.
  • Included in package is basic overhead lighting, air-conditioning/heating.
  • No technical assistance included (may be purchased separately).
  • Tablecloths or Chair Covers are not included and are available at addition cost.

Examples of use: dance classes, small meetings, workshops.

Auditorium Intermediate-

  • Includes hire of the auditorium floor space, stage, and elevated seating.
  • Dressing rooms may only be used with prior approval of theatre manager
  • Included in package is basic theatrical lighting, air-conditioning/heating, basic sound system.
    • Basic theatrical lighting includes three states: full stage wash, half stage wash, and lecture.
    • Basic sound system includes the use of two standard microphones and speakers. It does not include fold-back.
  • Includes 3 hours of basic technical assistance (professional technicians can be organised at the hirers cost)
  • Tablecloths or Chair Covers are not included and are available at addition cost.

Examples of use: school graduations, award ceremonies, large meetings, funerals.

Auditorium Advanced-

  • Includes hire of the auditorium floor space, stage, elevated seating and dressing rooms.
  • Included in package is theatrical lighting, air-conditioning/heating, advanced sound system.
  • Includes one duty technician throughout the event including bump-in and bump-out.
  • If a professional technician is required this can be organised at the hirers expense.
  • Includes front of house manager throughout the event.
  • If event is using tables – standard tablecloth hire for each table is included
  • Chair covers are available at an additional cost.

Examples of use: concerts, theatrical performances, dance concerts, weddings, balls.

**Please note that depending on the complexity of your event additional charges may be required. Please speak to the theatre manager to determine what level of service you require for your event.

Ticketing Service-

  • Display of event information on the Cummins Theatre website.
  • Accept online orders for all ticket sales.
  • Sell tickets at theatre box office outlets (Shire of Merredin Office, Wheatbelt Visitors Centre, and Cummins Theatre Office) during office hours (these hours vary depending on the outlet).
  • Sell tickets at Cummins Theatre up to half an hour prior to the beginning of an event.
  • Provide you with data related to your event included sales reports, activity report, ticketing reports, and attendance reports (please note we are only able to provide you with a list of those attendees who have opted to have their details passed on to third parties. No other attendee details can be released without prior consent).
  • This ticketing service is available in two categories based on individual ticket price:
    • Events $0 – $15 the cost is $2.75 per ticket
    • Events $15 upwards the cost is $3.85 per ticket

Advertising Service-

  • Inclusion of event on website calendar including up to one image (must be supplied in dimensions of 720px width x 406px height), one video link, and description up to 300 words
  • Promotion of event on Cummins Theatre website and Facebook page
  • Distribution of prepared media release to local media outlets
  • Inclusion of event in Cummins Theatre newsletter (sent first Wednesday of every month with events in the next six weeks included)
  • Display of one A3 poster in Cummins Theatre main window (must be provided by organiser)
  • Display of flyers at Cummins Theatre (must be provided by organiser)

Poster Distribution-

  • Includes the distribution of up to 50 hardcopy posters throughout the Shire of Merredin. Posters must be supplied in A3 and/or A4 size. This includes:
    • Distribution to Shire services including the Merredin Recreation Centre, Merredin Library, Wheatbelt Visitors Centre, Shire of Merredin Office, and Cummins Theatre
    • Distribution on Shire of Merredin poster display boxes and noticeboards
    • Distribution of digital copies of posters to poster mailing list including local CRCs (must be supplied in .pdf format)
    • Does not include printing of posters

Flyer Distribution-

  • Includes the distribution of up to 1500 DL flyers or postcards throughout the Shire of Merredin. This includes:
    • Distribution to Shire services including the Merredin Recreation Centre, Merredin Library, Wheatbelt Visitors Centre, Shire of Merredin Office, and Cummins Theatre
    • Distribution on Shire of Merredin flyer display boxes and noticeboards
    • Distribution to approximately 1200 households in Shire of Merredin
    • Does not include printing of flyers

Liquor Licence-

  • Includes access to the Tivoli Bar fridges and freezer, use of bar area glasswasher, and urn.
  • Includes use of all glassware, tea cups, saucers, wine coolers, ice buckets, and other bar equipment only (kitchen equipment may not be used without kitchen hire)
  • The Cummins Theatre and Tivoli Bar are covered by the venue liquor licence. Alcohol for events may only be served in accordance with our liquor licence:
    • All staff working behind the bar must hold current RSA certificates. A copy of each certificate must be supplied to the Cummins Theatre Manager at least one week prior to the commencement of the event.
    • All staff must attend a half hour induction session on Tivoli Bar operations prior to the event commencing. A suitable time will be organised with the Theatre Manager. This is to ensure all safety guidelines and equipment are used in accordance with theatre policy. No staff may work behind the bar that have not completed this induction.
  • Please note: If you would like the Tivoli Bar opened for your event but do not wish to serve your own alcohol please contact the Cummins Theatre Manager to arrange for alternative arrangements.

Please Note: These hire rates are for standard venue hire. If you wish to hire the venue at the package rate for weddings and special events please contact the theatre manager directly for a quote.